# HR Policy — Onboarding
*→ Copy into Notion, page "HR Policy — Onboarding" (HR folder)*

---

## Before Day 1 (manager responsibilities)

- [ ] Send welcome email 1 week before start date (template in SharePoint/HR)
- [ ] IT access request submitted at least 5 business days before start (Microsoft 365, Salesforce, Slack)
- [ ] Notion workspace invite sent 2 days before start
- [ ] Desk, badge and laptop prepared by Office Manager
- [ ] 1:1 onboarding meeting scheduled for Day 1 afternoon (30 min)
- [ ] Buddy assigned (a team member from the same or adjacent team)

## Day 1

- Welcome by Office Manager: badge, desk, IT equipment handover
- HR welcome meeting (1h): contract, benefits, tools overview, confidentiality agreement signature
- IT onboarding: Microsoft 365 setup, Salesforce access request, VPN
- Team lunch organized by manager

## First week

- Complete mandatory online training: GDPR basics (1h), IT security (1h), DRIVECO product intro (2h)
- Meet key stakeholders: list provided by manager in the onboarding document
- Read the employee handbook (SharePoint/HR/Policies)

## Leave and remote work policy

- 25 days annual leave + RTT (number depends on contract type, confirmed in contract)
- Remote work: up to 2 days/week after 3-month trial period; 3 days minimum in office
- Remote work agreement signed at end of 3-month period if confirmed
- Exceptional remote work (travel, family emergency) approved by direct manager

## Probation period

- 3 months for non-cadre roles, 6 months for cadre roles (extendable once)
- Mid-probation check-in at 6 weeks (with manager and HR)
- End-of-probation meeting: formal evaluation, confirmation or extension

## Confidentiality

- All employees sign a confidentiality agreement on Day 1
- Partner names, contract terms, financial data and product roadmap are confidential
- Social media posts about DRIVECO products or partnerships require Marketing approval

## Tools and access policy

- No installation of non-approved software on company devices
- Personal use of company devices is limited (no streaming, no personal storage)
- Salesforce data must not be exported without manager approval
- Sharing internal documents externally requires manager sign-off